Capture with Share Sheet, Siri & Shortcuts

The best time to save a thought is usually while you are doing something else: reading an article, finishing a call, walking between meetings. If capture means opening a blank app and rebuilding the context from scratch, the thought often does not make it.

Send When meets you where you already are — the Share Sheet, Siri, Shortcuts, and voice — so a note can be scheduled without a ceremony.

Share Sheet: keep what you found

When Safari, Photos, or another app hands you something worth keeping, the Share Sheet can send it into Send When. A link, a paragraph, a photo, a PDF or a voice recording — whatever you shared opens as a new note. Then you say when it should return, and choose push, email, or both.

That turns “I’ll remember this later” into a concrete delayed message with a delivery time, instead of another tab you never reopen.

Siri & Shortcuts: hands-busy capture

Sometimes your hands are full. Say “Note to self with Send When” and Siri asks for the note. Say it with a time and it is scheduled; without one it is sent straight away. The app does not even need to open.

Setup: Set up Siri & Note to self.

You do not need an elaborate automation library. The Quick note widget, or the New note control in Control Center or on the Action Button, lands you on a blank note for the moments when hunting for an icon would break the thought.

Voice notes that arrive later

Not every idea wants to be typed. A voice note can hold tone and detail that a terse text line would flatten — a rehearsal of what you want to say tomorrow, a quick field observation, a personal message for a morning that matters. Schedule it like any other note; when the time comes, it finds you on the channel you chose.

• Share from another app when the content already exists.
• Use Siri or Shortcuts when you cannot stop to type.
• Record voice when speaking is faster than writing.

From capture to return

Capture is only half the loop. The other half is deciding when the note should come back — often in plain language — and whether it should arrive as a push, an email to yourself, or both. Together, that is a small system for ideas that are not ready yet but should not be lost.

If you are building the habit of writing ahead, start with scheduling notes for later. Delivery options are covered in delayed messages by push and email.

See how it works for the overview, or reach Support if something in capture or delivery misbehaves. The privacy policy covers what stays on device and what is stored for delivery.